3.1 Subject to Condition 5, the Council grants the Customer a right for the Hire Period to enter and use the Facilities for the Event set out in the Booking Confirmation in accordance with these T&Cs. The Customer acknowledges that:
(a) the Customer shall have the right to enter and use the Facilities as a licensee only and no relationship of a landlord and tenant is created between the Council and Customer by these T&C's; and
(b) the Council retains control, possession and management of the Facilities and the Customer has no right to exclude the Council from the Facilities. The Council may enter the Facilities at all times during the Hire Period.
3.2 The Customer agrees and undertakes:
(a) not to use the Facilities other than for the Event;
(b) not to do or permit to be done anything at the Facilities which is illegal or which may be or become a nuisance (whether actionable or not), annoyance, inconvenience or disturbance to the Council or to any other customers of the Council, or any owner or occupier of neighbouring property;
(c) not to do anything in connection with the Event or at the Facilities which may weaken or damage the reputation and image of the Council and/or the Facilities;
(d) to comply with these T&Cs and any instructions provided by the Council (including in relation to the Council’s policies and procedures applying at the Facilities);
(e) to comply with the Premises Licence during the Hire Period as if the Customer was the Council, and ensure that it does not breach nor put the Council in breach of the Premises Licence;
(f) to permit the Council to search all containers, bags, boxes and equipment coming into or leaving the Facilities, including those brought into the Facilities by attendees of the Event during the Hire Period;
(g) not to cause or permit to be caused any damage to the Facilities, including any furnishings, equipment or fixtures at the Facilities;
(h) not to use the services of third-party audio visual technician without the Council’s permission;
(i) not to use any third-party caterers or bring (or permit attendees to bring) any food or drink (including alcoholic drinks) into the Facilities without the Council’s permission;
(j) not to smoke or permit smoking (including e-cigarettes) anywhere in the Facilities;
(k) not to fix any bolts, nails, tacks, screws, adhesives, tape or other such fixing devices to the walls or fabric of the Facilities;
(l) not to display, publish, distribute, present, exhibit or otherwise permit any activity, performance, speech, content, advertising, branding, signage or other materials at the Facilities without the Council’s permission, and not to display, publish, distribute, present, exhibit or otherwise permit any such matter which the Council reasonably considers to be offensive, inappropriate, discriminatory, inflammatory, extremist, defamatory, indecent or otherwise likely to cause offence to members of the public or which may weaken or damage the reputation and image of the Council and/or the Facilities. Where the Council reasonably considers that any such activity, performance, speech, content, advertising, branding, signage or other material breaches this clause, the Council may require the Customer immediately to cease, remove, cover, alter or prevent the same, and if the Customer fails to do so the Council may take such action itself.
(m) not to alter, move or interfere with any lighting, heating, power, cabling or other electrical fittings or appliances at the Facilities, or install or use additional heating, power, cabling or other electronic fittings or appliances without the Council’s permission;
(n) to use any equipment provided by the Council, as set out in the Booking Confirmation, for its proper purpose and in accordance with any instructions provided by the Council regarding its use;
(o) to leave the Facilities in a clean and tidy condition and to remove the Customer's decorations, displays and any other Customer equipment from the Facilities at the end of the Hire Period;
(p) to ensure that the number of attendees of the Event does not exceed the number of attendees set out in the Booking Confirmation; and
(q) not to bring or permit to be brought any animal into the Facilities without the Council’s permission, except for assistance dogs within the meaning of the Equality Act 2010.
3.3 Nothing in these T&Cs shall prevent the use of the Facilities for political events with the Council's permission, provided that the Customer shall not undertake or permit any political canvassing or similar activity intended to influence how individuals vote in any election or referendum at the Facilities.
3.4 Where the Premises License requires door supervisors on duty during the Event set out in the Booking Confirmation, these shall be procured by the Council at the Customer’s cost and expense.
3.5 The Customer shall ensure that all attendees of the Event and any staff, agents, contractors and any other person invited or permitted to enter the Facilities by the Customer or by any of the foregoing persons comply with these T&Cs, and the Customer shall be responsible for any breach of these T&Cs by such persons. The Council may require the Customer to remove, and may itself remove, any such person from the Facilities where the Council reasonably considers that person to be acting in breach of these T&Cs or in an irresponsible and/or unsafe manner.
3.6 The Customer shall inspect the Facilities at the beginning of the Hire Period and shall immediately bring any complaint in respect of the condition of the Facilities the to the Council’s attention.
3.7 The Customer shall notify the Council immediately on becoming aware of any damage caused to the Facilities by the Customer, including any furnishings, equipment or fixtures at the Facilities. The Customer shall be responsible for making good any damage caused to the Facilities by the Customer at its own cost and expense and shall indemnify the Council against all losses suffered or incurred by the Council arising out of or in connection with any such damage caused.